In order to ensure that you have captured the full cost of bringing on new staff we need to build out drivers for things such as new computer equipment.
This is done by creating a CapEx Asset and associating a driver to the asset. The output of what we create will incrementally increase the Fixed Asset Balance Sheet account. Jirav will do the depreciation schedule for you with the correct expense hitting the Income Statement as well as accumulate the deprecation.
Create the CapEx Asset within Plans->Drivers
As you can see in the screen shots above we have the following:
Create a CapEx Driver to purchase computer equipment for each new hire.
The driver in the screen shot above is based on "Staffing - Headcount New # - All - All" multiplied by a constant of 1.
The screen shot below further details how within the driver you can see there is a dropdown in the Asset column to select the CapEx Asset we created within Step 1 above. Additionally, the output type is "Incremental" since we are adding computer equipment for each new hire.
To review the driver we can see that from December 2018 to January 2019 we planned to add five staff resulting in an increase of $17,500 to the fixed asset account.
Additionally we can see that in February 2018 Jirav is reflecting $486.11 in accumulated deprecation which is $17,500 divided by 36 which is the amortization period we set.