Choose to mirror your accounting system COA or use Jirav to customize the COA
Once Step 1: Integrate to your Accounting System is completed, the Chart of Accounts (COA) can be customized within Jirav to fit your planning requirements from Setup > Chart of Accounts.
Why would I want to customize my COA?
Often times the structure of GL accounts from your accounting system is not at the same level of detail needed for planning & reporting. A couple examples:
- Cash is a key metric that we will plan, but you may wish to plan for cash in total rather than planning out the balance of each individual bank account in your GL, i.e., Operating Cash, Petty Cash, Money Market, Clearing, etc.
- If Operating Expense accounts do not have a hierarchy in your accounting system, you may wish to add rollup accounts to group together similar expenses, e.g., you could create a rollup for Personnel Expenses that includes the Salaries & Wages, Payroll Tax, Benefit & Bonus GLs.
Automatically Mirror or Manage Manually
The Jirav COA is organized by account type, i.e., Revenue, COGS, OpEx, Other Income & Expense, Assets, Liabilities & Equity and will initially exactly mirror your accounting system. If this is the desired setup for Jirav, then no additional action is needed.
To override the initial system setup, select the 3 dots to the right of the account type that should be modified to access the context menu, then select Manage Manually > Save.
Helpful Hint: After choosing to Manage Manually, be sure to Save before and after making your customizations.
Once the COA has been set to manage manually, accounts can be remapped, added, deleted and moved.
Remap, Add, Delete or Move Account
The Master column on the left represents the COA in Jirav and the Accounting column on the right represents the COA per your accounting system, e.g, QuickBooks.
To remap an account, select the “x” next to the name of the account in the right (accounting) column to remove the mapping. Then, to establish the new mapping, select the line the account should be remapped to and select the appropriate account.
To Add Accounts, Delete Accounts or Move Accounts within Jirav(master), hover next to the applicable account and click on the hamburger context menu.
Be Aware: When a new account is added to the accounting system in a section of the Jirav COA that is managed manually, then that new account will appear in the "Unmapped" section of the Chart of Accounts until you map it.
Continue to Step 3: Import your Workforce Actuals
Additional Resource: Customize the Chart of Accounts